When does a journal entry balance?



Q7. Balancing of a journal entry
When does a journal entry balance?

A7. A journal entry balances when the sum of debit amounts is same as the sum of credit amounts.

(1) Entity A purchased merchandise at $9,000 and paid $7,000 in cash. $2,000 will be paid 30 days later.

Incorrect journal entry:

  Debit Credit
Merchandise 9,000  
     Cash   7,000

This journal entry does not balance.
1. Debit amount = $9,000
2. Credit amount = $7,000
3. Debit amount ≠ Credit amount

(2) Entity A purchased merchandise at $9,000 and paid $7,000 in cash. $2,000 will be paid 30 days later.

Correct journal entry:

  Debit Credit
Merchandise 9,000  
     Cash   7,000
     Accounts payable   2,000

This journal entry balances.
1. Debit amount = $9,000
2. Credit amount = $7,000 + $2,000 = $9,000
3. Debit amount = Credit amount

[Note]
1. Balancing is only a necessary, not sufficient, condition for a correct journal entry.
2. A balanced journal entry does not guarantee that it is correct.
3. A balanced journal entry may be incorrect if it uses wrong accounts, amounts or sides.

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